Enrollment Documentation


Except when a child is homeless, whenever a child of school age is presented for enrollment by a
parent(s), school district resident, or any other person having charge or care of the child, the school
district or charter school shall require that the following information be documented before enrolling
the child and allowing the child to attend school:

  1. Proof of the child’s age – Any one of the following constitutes acceptable documentation: birth
    certificate; notarized copy of birth certificate; baptismal certificate; copy of the record of baptism –
    notarized or duly certified and showing the date of birth; notarized statement from the parents or
    another relative indicating the date of birth; a valid passport; a prior school record indicating the date of
  2. Immunizations required by law Acceptable documentation includes: either the child’s immunization
    record, a written statement from the former school district or from a medical office that the required
    immunizations have been administered, or that a required series is in progress, or verbal assurances
    from the former school district or a medical office that the required immunizations have been
    completed, with records to follow.
  3. Proof of residency Acceptable documentation includes: a deed, a lease, current utility bill, current
    credit card bill, property tax bill, vehicle registration, driver’s license, DOT identification card. A district
    may require that more than one form of residency confirmation be provided.  However, school districts and charter schools should be flexible in verifying residency, and should consider what information is reasonable in light of the family’s situation. See the paragraph on Homeless Students for guidance in that situation.
  4. Parent Registration Statement A sworn statement attesting to whether the student has been or is
    suspended or expelled for offenses involving drugs, alcohol, weapons, infliction of injury or violence on
    school property must be provided for a student to be admitted to any school entity (24 P.S. § 13-1304-
    A).  A school district may not deny or delay a child’s school enrollment based on the information contained in a disciplinary record or sworn statement.
    However, if a student is currently expelled for a weapons offense, the school district can provide the student with alternative education services during the period of expulsion (24 P.S. § 13-1317.2(e.1)). If the disciplinary record or sworn statement indicates the student has been expelled from a school district in which he was previously enrolled, for reasons other than a weapons offense, it is recommended the school district review the student's prior performance and school record to determine the services and supports to be provided upon enrollment in the district.
  5. Home Language Survey All students seeking first time enrollment in a school shall be given a home
    language survey in according with requirements of the U.S. Department of Education’s Office for Civil
    Rights. Enrollment of the student may not be delayed in order to administer the Home Language Survey. A copy of the Home Language Survey is provided at this website.